Description : Administration Officer. Company : AIATSIS. Location : Australia
Application Pack
Administration Officer
APS Level 4
Ongoing Full Time
$65,614 - $71,621 pa
This is an Affirmative Measures opportunity open to Aboriginal and/or Torres Strait
Islander people only.
About the Program Area
The Indigenous Country and Governance (ICG) unit is within the Research and Education
Group. The ICG team produces, shares, and supports research and services and activities
in relation to native title, cultural heritage, land rights, Indigenous governance, land and
sea management, and international rights. The team works closely with stakeholders in
the native title sector to ensure the work of ICG aligns with the needs of the sector,
particularly those of native title organisations.
About the Role
As an Administration Officer, you will be responsible for daily the management of
administrative tasks related to the work of the Indigenous Country and Governance (ICG)
team.
- Assistance in the recording and tracking of progress against activities under the
- Provision of secretariat support in relation to ICG meetings and events.
- Management of email and other incoming inquiries made to the ICG,(including re-
- Records management, including file management, minute-taking and recording
and compilation of relevant data to assist ICG comply with reporting
requirements.
This position will be filled using the Affirmative Measure provision, which allows for the
targeted recruitment of Indigenous Australians into the Australian Public Service. The
vacancy is only open to Aboriginal and/or Torres Strait Islander people. The filling of this
employment opportunity is intended to constitute an Affirmative Measure under section
8(1) of the Racial Discrimination Act 1975.
Our ideal candidate
Our ideal candidate must be able to demonstrate:- an ability to work flexibly and collaboratively as part of a team
- excellent organisational skills, demonstrating an understanding of project
- an ability to manage multiple tasks and competing priorities
- an ability to meet deadlines
- an ability to follow, update and draft policies and procedures relevant to the work
- strong verbal and written communication skills
- experience in using the Microsoft Office 365 Suite including for file management,
- respectful engagement with a wide range of internal and external
stakeholders.
Cultural Capability
The ideal candidate:
- demonstrates an understanding of the AIATSIS vision to create a world in which
recognised, respected, celebrated and valued
- demonstrates an informed, authentic and respectful understanding of Aboriginal
- engages respectfully with Aboriginal and Torres Strait Islander peoples and
- demonstrates a willingness to develop knowledge and understanding in ethical
What we offer
Opportunities for further education, professional development and study assistance are
available. You can also expect personal development planning activities and to work in a
supportive learning environment.
We understand that you will work best when you have a healthy work-life balance and
can attend to your family commitments. We offer flexible working conditions, competitive
leave entitlements and health and wellbeing programs.
How to apply
If this sounds like the opportunity you are looking for, we want to hear from you! Send
your completed application to [email protected] by 11.59pm on Thursday 4
May 2023.
- Referring to ‘Our Ideal Candidate’, provide a succinct summary (no more than
why you should be considered for this role.
- Complete the enclosed application form.
- Attach your resume, covering your personal details, education and qualifications,
What should I include in my supporting statement?
Your application should address the matters listed under ‘Our Ideal Candidate’. Your
application should be brief and align to the requirements specified in the vacancy
information published on our website. Generally, we do not use selection criteria for
applications unless they are specific technical requirements.
How will my application be assessed?
You will be assessed on your resume and your response to ‘Our Ideal Candidate’. Your
response should be succinct and demonstrate your ability to meet the requirements of
the job and should complement your resume.
Your resume should include your experience and relevant qualifications you which will
support you undertaking the duties and responsibilities of the role.
If you need assistance developing your response you may want to refer to the applying
for jobs on the Australian Public Service Commission website:
http://www.apsc.gov.au/working-in-the-aps/applying-for-jobs-in-the-aps
A selection decision may be based solely on your written application and referee reports,
and it is the quality, rather than the quantity of your written submissions that is the most
critical factor.
Your cultural competency will carry more weight than other factors in the assessment.
These requirements are based on the information provided to you as part of the job
opportunity.
Your referees may also be contacted at any stage of the assessment process to validate
your claims. For this reason, it is important that you advise them that you have applied
for a role at AIATSIS, and that you feel confident they will be able to support your
application.
Who to contact
For enquiries about this job please contact Tony Eales on (02) 6129 3974 or at
[email protected].
If you are experiencing any difficulties accessing or submitting your online application, or
you would like more information about this job please contact the AIATSIS Recruitment
Team on (02) 6246 1172.
Who we are
We are Australia’s only national institution focused exclusively on the diverse history,
cultures, and heritage of Aboriginal and Torres Strait Islander Australia. We house the
world’s most important and extensive collection of cultural information and material, and
we provide leadership, publish and promote greater understanding and appreciation of
Aboriginal and Torres Strait Islander peoples. We create opportunities for people the
world over to engage with and be transformed by the knowledge, the culture and the
story of Australia’s Indigenous peoples. We are Australia’s national institution for
leadership in Aboriginal and Torres Strait Islander research.
What we do
We care for a priceless collection, including films, photographs, video and audio
recordings as well as the world’s largest collection of printed and other resource
materials for Aboriginal and Torres Strait Islander studies. We undertake and encourage
scholarly, ethical, community-based research in a variety of sectors, including health,
native title, languages and education. Our publishing house, Aboriginal Studies Press,
regularly publishes outstanding writing that promotes Australian Indigenous cultures.
Our activities affirm and raise awareness of the richness and diversity of Aboriginal and
Torres Strait Islander cultures and histories.
Our functions are established under the Australian Institute of Aboriginal and Torres
Strait Islander Studies Act 1989.
These functions are to:
develop, preserve, and provide access to a national collection of Aboriginal and
Torres Strait Islander culture and heritage;
use that national collection to strengthen and promote knowledge and
understanding of Aboriginal and Torres Strait Islander culture and heritage;
provide leadership in the fields of:
o Aboriginal and Torres Strait Islander research; and
o ethics and protocols for research, and other activities relating to
collections, related to Aboriginal and Torres Strait Islander peoples; and
use (including use for research) of that national collection and other
collections containing Aboriginal and Torres Strait Islander culture and
heritage;
lead and promote collaborations and partnerships among the academic, research,
non-government, business and government sectors and Aboriginal and Torres
Strait Islander peoples in support of the other functions of the Institute;
provide advice to the Commonwealth on the situation and status of Aboriginal
and Torres Strait Islander culture and heritage.
We are an Australian Government statutory authority. The Minister responsible for
AIATSIS is the Hon Linda Burney MP, Minister for Indigenous Australians, and it sits
within the portfolio of the Department of the Prime Minister and Cabinet.
